St. Thomas Episcopal Parish School is seeking a Director of Physical Plant & Facilities to join our community. The Director of Physical Plant & Facilities would be a member of the school’s administrative team reporting to the Head of School & Rector.
St. Thomas’ beautiful and secure six-acre campus sets it apart from other schools in the Miami area. The classroom building includes 33 classrooms, the library-media center, dance studio, and school offices. The Roger M. Tobin Building includes Rantz Hall (parish hall/performing area), music room, language lab, environmental science room, learning resource center, art room, meeting/conference rooms, and offices. The campus has two fenced playfields, a basketball court, a preschool playground with shade structures, covered outdoor lunch area, walking paths, and gardens.
St. Thomas Church adjoins the school on the property, and the beautiful sanctuary is used for chapel, a highly valued part of the program and mission of St. Thomas Episcopal Parish School. The School and the Church are integrally connected, not only in physical plant but also in mission and program.
Director of Physical Plant & Facilities
This Director would be responsible for physical operations of the Church and School campus. This includes maintenance of the entire physical plant, including remodeling and new construction, vendor contracts, overall facilities supervision, as well as other business office responsibilities related to budgeting and maintaining databases and records of warranties and vendors. The duties are subject to change based on the performance and experience of the candidate.
The candidate sought is enthusiastic and meticulous in their approach for plant management and facilities. St. Thomas is looking for a Director who is proactive and an efficient problem solver in all areas, from landscaping, to maintenance, to repairs, to new construction.
A bilingual (Spanish and English) candidate is preferred. Contacts and relationships in the Miami community related to this role’s responsibilities are also highly preferred.
RESPONSIBILITIES
Ensures the maintenance and safety of the campus facilities to high safety, working, and aesthetic standards, to help ensure an optimal environment for learning, gathering, and worship for the community.
Identifies facilities related problems and solutions, and then implements solutions
Identifies facilities related opportunities and provides information on engaging in those opportunities
Attends the faculty and administrative meetings as needed.
Engaged member of the Facilities Committee of the Church Vestry and the School Board of Trustees
Evaluate and recommends optimal number of facilities related staff members; advises on qualifications and hours to ensure an effective but fiscally responsible support staff
Supervises and administers the contract with an outside security provider.
Acts as a role model of professionalism, and supports Episcopal values, in the Episcopal Parish environment
Supports the philosophy, policies, and goals of the Parish, as well as the decisions made by the Vestry, Board of Trustees, and Administrators.
Ability to communicate effectively and be a team player
DUTIES
Analyzes the financial details of past, present, and expected operations in order to identify building and equipment replacement, repair and upgrade need and areas where improvements and growth are needed
Lead periodic review, assessment, and negotiation of all outside vendor relationships related to facilities
Drive fiscal responsibility and expense management of all vendor contracts
Manage procurement, oversee all purchasing, and negotiate vendor contracts
Research, interview, and assist in selecting architects and contractors for remodeling and future construction projects
Estimate costs of remodeling and new construction projects
Examine parish grounds, buildings, and surrounding environment for needed repairs and maintenance. Establish a comprehensive schedule of maintenance
Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
Periodically prepare and present clear maintenance and capital expenditure reports
QUALIFICATIONS
Knowledge of:
Operations, services, and activities of a comprehensive facilities program
The tools, materials, and methods and practices of the building trades; refrigeration, heating and air conditioning maintenance, electrical, plumbing, general construction, roofing, carpentry, among others.
Standard construction methods, terminology, materials, equipment, and practices
Principles and practices of budget preparation and administration
Project cost analysis principles and procedures
Principles of supervision, training, and performance evaluations
Local laws and regulations relation to construction and maintenance of facilities (Coral Gables, Pinecrest, Miami Inc., Miami-Dade County)
Computers, inventory software, and facilities related application software and automated building systems
Related database systems
IT infrastructure
Additional qualities for a successful candidate:
Enthusiasm and excitement related to accomplishing a well-maintained campus
Excellent communication skills, specific ability to communicate needs, listen to others, and connect with different constituencies to address their concerns and hopes for the facilities
Ability and enthusiasm for effectively interacting with administration, faculty, Vestry, Board, parishioners and students
Ability and enthusiasm for developing relationships with vendors and other outside providers, as well as city and county regulators to ensure quality maintenance and improvements of the campus
Organized, and plans for and meets deadlines
Takes initiative on facilities related projects and opportunities to ensure the best for the parish
Self-starter
High level to attention to detail
Any combination of education, experience, or training that would provide the required knowledge and abilities to perform the essential job functions.
EXPERIENCE
At least three to ten years serving as a manager or supervisor of personnel with a minimum of two years of increasing responsibility experience in the field(s) of facilities management, construction management, maintenance, and operations.
EDUCATION
A Bachelor's Degree in a related field as well as Project Management Professional (PMP)® Certification is desired. Experience and training on a school and/or parish campus is also desired. Other vocational or business training or certifications are a plus.
Pay commensurate on experience. Benefits included in the compensation package.