St. Thomas Episcopal Parish is seeking an experienced, proactive Part-Time Administrative Assistant (AA) to support our ministry by managing daily operations and communications in close cooperation with the Priest-in-Charge, Parish Administrator, and other church staff. This position requires an exceptional degree of professionalism and the ability to work in a complex environment, where multi-tasking, sound decision-making, self-motivation, and discretion are essential. Equally, the successful candidate will need confidence and proven organizational, financial, communication, and interpersonal skills.
Duties and Responsibilities:
The AA is physically present at the parish reception desk to greet and direct visitors unless fulfilling other duties. If School staff are not immediately available, the AA may be called upon to answer or refer to general questions about the school. In addition, the AA answers the telephone during office hours, screening, answering questions, or forwarding calls to appropriate staff members.
Knowledge, Skills, and Abilities
The church office currently uses the following software applications. While it is not expected that a candidate will already be familiar with all of them, the administrator will need to learn and become proficient quickly with appropriate training.
Microsoft Word, Excel, Publisher, PowerPoint.
Google Drive, Calendar, Docs, Meet
ServiceU facility scheduling platform
Zoom, YouTube, and YouTube Studio
Church Windows database management platform
Constant Contact email marketing
Blackbaud web-hosting platform
The AA should have some creativity and skill in desktop publishing and layout.
The AA should have some familiarity and comfort with church operations, terminology, practice, etc.
The AA must be able to prioritize multiple tasks and stay focused.
The AA is frequently the first point of contact for visitors and members of the public as well as for current members, and as such, must keep a professional and welcoming demeanor.
Desired Education and Experience
*Some Sundays maybe required
- Associate Degree in Business, Office Management, or Communications is desirable but not required.
- Two years' minimum office or administrative experience.